General Motors

 

Position Description                 

 

 

I. Background Information

Position Title:HR Intern

Report: China Security Manager and Fire Manager

Function/Department:GM China HR–Security

Location: Shanghai, China

 

II. Purpose

-          Support GM China HR Security team to complete the related document work, help security team to organize internal training and support the daily operation.

 

III. Areas of Responsibility  

 

-          Translate and design the related training or code materials, including newsletter, workshop logistic materials, etc.

-          Coordinate and support security survey and conferences/events with GM executives.

-          Maintain and update the security database and other historical files

 

IV. Knowledge, Skills, Experience, and Competencies

 

-          Good knowledge and skills of PowerPoint, Excel and other photo/video editing software, prefer the one who has the skill of using PS software.

-          Strong bilingual skills, solid Chinese and English writing skills.

-          Good attention to detail and accuracy.

-          Good organizational and planning skills.

-          The ability to be a team player.

-          The ability to work under pressure and to deadlines.

-          Bachelor degree or equivalent with emphasis on Legal, Public Relations, English or data management.

-          Language: Excellent command in English speaking and writing.

 

 

招聘详情

Daily admin supporting for office:

- Screen all incoming phone calls

- Greet customers / Badge control

- Maintain receptionist area in a professional appearance

- Sort in-coming mails/ out mails / coordinate Ayi for inter office mail delivery

- Update BJ Office Call Tree monthly

- ERT Coordinator, Play a role in emergency situation

- Manage employee Work Residence Permit System

- Yearly subscription of newspapers and magazines

 

Maintain office in good mood:

- All office suppliers in proper inventory

- All office supplies, equipment and security system are in good mood; proper maintenance and timely repairs when needed

 

Admin budget control and cost saving initiatives

- Monitor and control the spending of all office related expenses

 

Visa Notification Letter:

- Work with Travel Amex in Shanghai to collect most request from global.

- Collect and processed on LOI from GM overseas employee & Suppliers with Chinese sponsor

 

Monitor the service of vendors / POR /Monthly Payment

- Raise POR and work with purchasing to select vendors; monitor the services of vendors

- Prepare monthly payment of all office related expenses

 

Manage vehicle and driver for ISPs, local and office admin in Beijing:

- Take car all new request; contract renewal; working with leasing company to resolve any service issues

 

Government Registration documents:  annual inspection, update the changes if necessary

- Complete renew, update or annual inspection in a timely manner of government registration paperwork's, such as business license etc.

 

ISP Immigration paperwork: renewal, new application

- Complete new, renew, update of immigration paperwork for ISP and family members based in Beijing in a timely manner

 

Assist in office admin related project: such as Autoshow and other big events, office move

- Provide Assistance as required

 

Skills:

- Good communication skills, interpersonal skills;

- Good English written and oral skills

 

Experience:

- Prefer with working experience

 

Education: 

- Master's Degree or Bachelor's Degree

 

Competencies: 

- Pay attention to details;

- Team work;

- Problem solving

 

Others:

Can commit 4 working days per week